Getting your building work achieved has been made so much more efficient, consistent, and easier to maintain with the introduction of digital tools to the building industry.
Nowadays we can communicate, update records, and check costings in real-time, giving you a more consistent and efficient service then enables you to have a closer relationship with your builder and a better understanding of the building process.
Building companies like Dependabuild already integrate such tools into their everyday working life, allowing them to work more efficiently and focus on what’s most important: the client.
Through this piece, we wanted to take the time to outline some of what we believe, are the most effective, easy to use digital tools that we consider essential to the construction industry.
Xero is a cloud-based accounting system that enables you to check on your accounts, quotes, bills, and contracts anywhere at any time. Xero keeps all of your business essentials in one place, ensuring easy storage and access for the user to all information and documentation regarding current jobs, costs, amounts payable and amounts receivable. Xero enables the business to send invoices, quotes, or payment reminders to clients to a set date, automatically, taking the stress of trying to ‘keep up’ away.
Xero works in
real time and is customisable, enabling you to change data input and add items such as logos and personal terms and conditions to documentation. Once set up, Xero automatically populates your customised settings, ensuring you do not consistently have to edit your documentation and giving you reassurance that the information is present.
drive is an easy to use and effective tool as a client and as a builder in the construction industry. Google drive is a place where the client and builder are able to connect, sharing receipts, and progress information regarding the job.
drive can be utilised in cost plus contract jobs as a tracking tool, allowing the builder to communicate effectively with the client in real time by developing spreadsheets and files which display information relevant to the job.
The most effective way to utilise a google drive account in the construction industry is to;
- Develop a file for the job
- Within the file, add folders addressing information on the job such as receipts, paid to date, upcoming payment schedule, cost sheet.
- Share the file with the client via email
Clientis then able to access the folder and keep up to date with information regarding the job.
The builder is also able to add receipts for the
clients review which will assist the client in their budgeting. This tool is useful as it is easily accessed, updated, and understood. Strengthening honesty and transparency between the client and builder and giving the client a level of control over their work.
Ipads and Tablets are so portable which makes them a great tool for carrying around plans, emails, and any documentation for any construction worker. Through having access to an iPad or tablet. Builders are able to refer to their plans and always have them at hand. Ipads and Tablets
on site also enable builders and clients to maintain up to date relevant information via email as well as easy access to information regarding materials or suppliers. Ipads and Tablets also have the calendar/diary feature which enables builders to schedule while working in a busy space. Ensuring information and plans never get missed.
So how do digital tools assist the construction industry?
Digital tools assist the construction industry in their planning, quoting and everyday work through ordering materials, communicating with clients and managing the books. Without digital tools, these processes would be slow and drawn out. Digital tools enable us to complete these tasks in an efficient and timely manner, enabling the builder to remain productive and involved in
on site duties.